Efficient Scholarship Management
Educational institutions such as PU colleges, nursing colleges, and professional institutes often deal with multiple categories of scholarships, including government schemes, institutional grants, and private sponsorships. Managing eligibility, approvals, disbursements, and tracking of these scholarships manually was becoming increasingly complex.
BEFORE
Institutions were facing several challenges in scholarship management:
- No centralized database of scholarship applicants and recipients
- Manual calculation of scholarship amounts and fee waivers leading to errors.
- Lack of visibility into pending vs disbursed amounts
- Complications in updating student fee ledgers based on scholarships granted
- Challenges in reporting to management or government bodies on fund usage and beneficiary lists.
These challenges resulted in delays, student dissatisfaction, and inefficient fund management.
AFTER
My-Eduate ERP’s Scholarship Management Module
My-Eduate ERP introduced a dedicated Scholarship Management Module to streamline the entire lifecycle of scholarships—from application to disbursement.
- Scholarship Scheme Setup:Define scholarship types, eligibility criteria, documentation requirements, and amount limits
- Automated Ledger Adjustment:Once a scholarship is approved, the eligible amount is auto-adjusted in the student’s fee ledger
- Real-time Reports:Institution can view:
- Total number of scholarship recipients.
- Scholarship-wise disbursement status.
- Outstanding scholarship commitments.
- Integration with Fee Module: Ensures accurate fee balance after scholarship deduction
Impact and Results
With My-Eduate ERP, institutions achieved:
- 100% transparency in scholarship processing
- Time savings of over 60% in managing applications and approvals.
- Elimination of manual errors in fee adjustments.
- Improved student satisfaction due to timely approvals and clear communication.
- Accurate audit trail and reporting for both internal and external audits.