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My-Eduate

Simplifying Student Data Promotion and Financial Consolidation

Institutions traditionally follow an academic year for student activities and promotions, while the financial year remains fixed (April to March in India).

BEFORE

However, student promotions (e.g., from Grade 1 to 10) happen based on the academic cycle, which can vary from one institution to another due to internal policies, government mandates, or unforeseen disruptions (like the pandemic).

This mismatch led to:

  • Manual intervention to align academic and financial records.
  • Complexity in reporting, especially during audits and financial consolidation.
  • Time-consuming reconciliation of student fees and dues across overlapping years.
  • Errors in mapping student data to the correct financial year, affecting reports and compliance.
AFTER

My-Eduate ERP introduced a dual-aligned posting system that:

  • Posts student academic records (like promotions, assessments, and class assignments) according to the academic year defined by the institution
  • Posts financial records (fee collection, dues, receipts, etc.) strictly based on the financial year for accurate accounting and compliance.
Benefits Realized:
  • Seamless academic progression of students without affecting financial reporting.
  • Accurate year-end financial consolidation without data overlaps
  • Improved audit readiness with clearly separated academic and financial logs
  • Faster and more reliable reporting, saving time for both the academic and accounts departments
Result:

By decoupling academic and financial data posting, My-Eduate ERP enabled institutions to maintain data integrity, streamline operations, and stay financially compliant —all while focusing on what matters most: quality education.